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Are you experienced within the field of administrative processes working with data and internal systems? We are looking for a new colleague to become a part of our Contract team based in Warsaw.

Your primary function will be supporting our Contract department in HQ regarding the clients and the consultant's contracts. This also includes different administrative tasks in relation to keeping track of the entire contract process regarding rules, tax and regulations of the law. Keeping close contact with the consultants is an important part of the daily routine, to make sure that relevant information is updated in the system at all times, so contracts will contain the correct information.

• Create and send contracts to the clients and consultants
• Ensure correct invoicing data in the system contracts
• Contract management
• Create, adjust and update contract templates according to client framework agreements
• Assisting the Account Managers and Finance Department in different administrative tasks, as well as making sure that all consultants report in a timely manner aligning to the setup of our clients
• Synchronization of data in all databases by close and continuous contact with the consultants and clients of ProData Consult, to ensure that our systems are always updated and current, and in turn the contracts and invoices as well,
• Participate in the development and overall optimization projects to support the continued growth in ProData Consult
• Assist treasury in bookkeeping
• Assist with consultants time reporting

The right candidate for the job has strong independence and an accommodating approach. You take pride in delivering solid results every time within the deadline and you enjoy reaching out to the consultants and providing them with a high level of service at all times. You are therefore a strong communicator and listener with a good understanding of processes because of your thorough and detail orientated mindset. It is important that you are flexible and know how to prioritize your tasks, because of the quick changes that can happen from time to time. You always finish what you start and you thrive in taking initiative and sharing your ideas and knowledge with your colleagues because you believe that teamwork is the way to go.

The job requires a large overview and being responsible for every assignment you are given to ensure that the process is going smoothly and create the best result possible.

• Minimum 2 years of experience within administration, PA or similar positions
• High discipline and structure in working with data
• High sense of detail and overview
• Have a natural flair for and are motivated by working with people services and have a good understanding of the importance of being a support function to others
• Have a high level of drive, initiative and persistence and are result-oriented
• Have a high sense of detail and overview
• Have professional communication skills in English

We offer you full-time position as a Contract Specialist in a work environment where the tone is informal, and the collaboration is characterized by flexibility, trust and a service minded attitude. You will get the opportunity to work independently, but also in collaboration with friendly and committed colleagues. We are an ambitious organization with a flat organizational structure.

We are very proud of our teams and the combination of employees. You will also gain access to private medical care, sport's package, budget training. We value diversity and appreciate sharing knowledge across the organization, so we can grow professionally and personally. We hire people that are passionate, committed, strong minded and motivated to contribute to our values and diplomatic culture.